1. Provide files for your figures in the programs in which they were created (for example, Word, PowerPoint, Excel, or mPhotoshop). These are often referred to as source files.
2. When creating figures, use common fonts like Times, Arial, or Helvetica. Do not use color if the figures are to be printed in black and white.
3. When naming your files, include the chapter number and figure number (for example, Figure 3.8).
4. Separate captions from their figures and place each chapter's captions at the end of the chapter, following any tables.
5. Always include a hard copy printout (laser or inkjet) of each figure. Check it to make sure it matches the digital file. If something is not printing properly, please note it in pen or pencil on your hard copy.
6. If actual photographs are submitted they must be sharp and clear. Pages torn from books (called tear sheets) are also acceptable. Unless the quality is very good, photocopies are not acceptable. Transparencies and 35mm slides may be submitted. All media should be labeled without damaging the art (for example, a light pencil could be used on the backs of photographs).
7. If you are scanning art, the resolution should be set at 300 dots per inch (dpi) for grayscale or color. The original image area should be at least 5 inches wide. If the original is smaller than 5 inches, then the scanning resolution should be
set higher (for example, 400 dpi for a 4-inch piece of art). Line art such as charts, graphs, or pen drawings should be scanned at 600 to 900 dpi grayscale.
8. Save scanned images as tiffs or jpegs. If other file formats are submitted (such as gifs that have been downloaded from the Internet), make sure they are large when viewed on the screen so they can be reduced in order to raise the resolution. Be aware that gifs are only 72-96 dpi and if printed at 100 percent, will look fuzzy and unprofessional. Again, please make sure that they appear large on your monitor before taking a screenshot.
9. SCREEN SHOTS from Windows:
a. Make the window to be copied as large as possible and then click on it to make it active.
b. Press the Alt and Print Screen buttons (this will copy the active window to the system’s hidden clipboard). To print the whole screen, do not press the Alt button.
c. Open a new document in a program such as Word, then go to Edit and click Paste. d. Save and name the file.
10. SCREEN SHOTS from Mac OSX
a. Open the application Preview.
b. Under File click Grab and choose Window (make sure the window you want to make a screen shot of is as large as possible).
c. Save and rename as a tiff file.
11. SCREEN SHOTS from Mac OS9 or earlier
a. Press Command-Shift-3 (there will be a clicking sound).
b. Go to your desktop and double click on the image ‘’picture 1’’ (a second screen shot would be called ‘’picture 2,’’ etc.).
c. The image will open in Simple Text and can be saved and renamed. PLEASE NOTE Many commercial programs can be purchased that take screen shots.
12. SUGGESTIONS FOR DRAFTING ART
a. Aim for relative simplicity; avoid 3-D bar and pie charts.
b. Figures should not exceed 5 inches (30 picas) in width and 7 inches (42 picas) in height.
c. Do not use line weights lighter than .25 pt. Lighter (hairline) rules will not appear in the printed book.
d. Do not use color unless the book is to be printed in color.
f. Supply drafted files in the format of the program that they were created in. If possible, also supply a set of EPS files or PDFs of the drafted figures.
13. If art is created in TeX or LaTeX, please supply PDFs. A PDF of the whole chapter is acceptable. In addition, please send the original TeX or LaTeX files, including any unusual packages.