Guidelines for Authors Preparing Manuscript Files in TeX
The following guidelines are intended for authors creating manuscripts and page proofs in LaTeX. (Some LaTeX books are typeset by the MIT Press; these instructions are for authors who are responsible for composing final typeset pages. Check with your acquisitions editor if you have any questions about your responsibilities for composing your book.)
To achieve the schedule, quality, and price that are optimal for your project, please follow these instructions carefully. Once your book has been accepted for publication, your manuscript editor will be your main contact for the remainder of the publishing process and will provide you with a schedule so you will know when you will need to be available for reviewing the editing, reading proof, and creating your index. It is essential that you meet deadlines. If you will not be available at the scheduled times, please notify your manuscript editor as soon as you receive the schedule. If you have questions about any of these instructions, do not hesitate to contact your acquisitions editor or acquisitions assistant for help.
Formatting Your LaTeX Manuscript and Book Files
The MIT Press provides a set of LaTeX macros for each of our trim sizes, available here: 6x9, 7x9, 8x9. Pages submitted to the Press should be correct size (usually 6" x 9", 7" x 9") and include crop marks. Please confirm with your acquisitions editor that you are using the correct trim size for your book (8.5" x 11" is not correct, for example).
We do not require use of the Press macros; they are strongly recommended but not required. We provide documentation for these macros and can offer better support to authors using them. Step-by-step guidelines for preparing your manuscript and page proofs with the MIT Press LaTeX macros is available in the LaTex Guidelines document. These guidelines will be updated periodically. It is your responsibility to prepare the manuscript and page proofs according to these guidelines. We reserve the right to return materials to the author if they are not prepared correctly. Do not continue to edit your files after the manuscript has been submitted!
It is essential that your figures adhere to these specifications to ensure accurate print and electronic representation:
- All figures must be CMYK or grayscale (no RGB).
- Any type in the figure should be in a point size of 7 or 8 pt.
- All line weights in images must be a minimum of 0.5 pt.
- Figures should be sized to fit the width of the text box; if they are smaller than the text box width, they should be flush left.
- If a figure must be wider than text box width, it must be centered on the page with a minimum of 3.5 picas whitespace between the edge of the figure and the edge of the trim.
Our macros and accompanying guidelines are designed to help you create pages that meet the required specifications for print and electronic publication.
When your manuscript has been turned over to the editorial department, it is assigned to a manuscript editor. This is the person to whom you should address all questions pertaining to the content of the manuscript. You are also responsible for reviewing the edited manuscript, answering all queries, and ensuring that the text is accurate and ready for the typesetter. We strongly encourage our authors and contributors to make changes during copyedit review only; once the text is typeset, we must limit corrections to typos and other egregious errors. Refer to the schedule provided by your manuscript editor for the deadline for returning the manuscript, first pages, revised pages, or final pages to the Press. The bound book date for your book is dependent on this and all other deadlines being met.
It is your responsibility to proofread your page proofs. Your manuscript editor will provide you with instructions; the date by which the proofs must be returned will be in the schedule provided at the beginning of the process. If you have any questions that are not directly addressed here, consult The Chicago Manual of Style, 16th edition. The Press does not employ proofreaders.
Unless other arrangements have been made and stated explicitly in your contract, you will be responsible for creating an index for your book. Indexing instructions are available on our website. The index manuscript due date is specified in the schedule provided by your manuscript editor. If the Press hires a freelance indexer to create your index, you will be permitted to correct any typographical errors or delete any unnecessary entries; you will not be able to make or request any other changes.
It is also your responsibility to obtain permissions and to submit these with the final manuscript. You must obtain permission for all material owned by others; this includes illustrations, tables, prose passages exceeding 300 words, and any poems or song lyrics, regardless of length.
For all questions pertaining to the content of the manuscript, contact your manuscript editor.
All questions regarding your contract, permissions, publication date, or marketing should be addressed to your acquisitions editor.
Direct any questions regarding jacket copy or endorsements to the promotions department.
Contact information is available on our website at http://mitpress.mit.edu/about/mit-press-staff.