Jobs

The MIT Press welcomes applicants from diverse backgrounds. Candidates who have significant personal experience or engagement with low-income communities or communities that are underrepresented in scholarly publishing are strongly encouraged to apply.


Acquisitions and Administrative Assistant

Position Overview:

Assist an Acquisitions Editor with project management for the MIT Press’s book programs in the physical sciences, mathematics, and engineering across a range of publication types, including trade books, textbooks, and professional monographs. Assist the Department Administrator and Editorial Director with a variety of tasks.

Principal Duties and Responsibilities (Essential Functions**):

  • Working with authors to prepare manuscripts and artwork for production, 
  • Handling administrative functions such as data entry, correspondence, and payments; 
  • Managing the peer review process for new projects; 
  • Soliciting endorsements for forthcoming books; 
  • Conducting research on competing and comparable titles; 
  • Preparing production estimates, P&L statements, and publishing plans; 
  • Assisting the editors and authors as their liaison with other departments; 
  • Overseeing permissions clearance; 
  • Preparing projects for presentation and presenting them as needed. 

Additional Duties and Responsibilities:

  • Planning and scheduling meetings and events; 
  • Coordinating remote presenters via Webex; 
  • Gathering and formatting documents for distribution to the Publishing Committee and Editorial Board. 
  • Taking notes at weekly publishing committee meetings, schedules meetings, transmittal meetings, editorial board meetings, and department meetings. 
  • Creating and distributing departmental reports; 
  • Organizing author lunches and events. 
  • Reconciling monthly contract signings with Filemaker database. 
  • Filing contracts and amendments. 
  • Distributing mail and office copies to the department. 
  • Maintaining department wiki and documenting department procedures; 
  • Communicating changes to workflows and procedures to the acquisitions department; 
  • Coordinating with the Director of Open Access on funding and internal workflows for open access titles; 
  • Organizing seasonal list planning meetings.

Some travel may be required. This job offers a great opportunity to learn the book acquisitions process at a major university press. 

Supervision Received:

The Acquisitions & Administrative Assistant will receive general supervision from the Editorial Director.

Supervision Exercised:

None

Qualifications & Skills: 

EDUCATION: High school diploma or equivalent required. Bachelor’s degree in a related field preferred.

EXPERIENCE: Minimum 3 years of administrative experience required. Previous publishing experience is helpful, but not required.

SKILLS: 
Excellent organizational and communication skills, 
Strong administrative computer skills (MS Word, FileMaker, Excel, PowerPoint), 
Ability to coordinate and prioritize multiple task demands, and effectively manage time,
Detail-oriented, self-motivated, and enjoy working in teams when necessary.

** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

Apply Online

07/19/2019

 


Marketing and Publicity Assistant

Position Overview:

The marketing and publicity assistant will support the marketing and publicity departments, reporting to the Digital Marketing Manager and executing marketing and administrative tasks to promote books and journals published by the university press. 

Principal Duties and Responsibilities (Essential Functions**):

  • Organize and maintain files and materials for the marketing and publicity departments. 
  • Assist with execution of email, social, web, and print marketing campaigns.
  • Manage contact and inquiry mailboxes.
  • Contribute to social media posting, blog post writing, and marketing email creation. 
  • Gather reports to track the performance of marketing campaigns, including direct mail campaigns, digital marketing campaigns, and exhibit campaigns. 
  • Support direct and email marketing list pulls, uploads and list management.
  • Coordinate and execute marketing and publicity-related printing and mailing, including returns from mailings. 
  • Assist with proofreading, price checking, and permissions as needed.
  • Organize and submit marketing invoices for payment.
  • Document processes to increase team productivity.
  • Submit authors to seasonal awards lists. 
  • Help gather research on top publicity and advertising channels for individual book promotions. 
  • Help create and design presentations for internal meetings as well as conference sessions. 
  • Coordinates the seasonal creation of advanced reading copies of books for the use of the publicity department
  • Coordinates and submits information to Publishers Weekly and The Bookseller for their regular round-ups
  • Assists individual publicists on research projects
  • Assists individual publicists on campaigns where appropriate


Supervision Received:

The Marketing and Publicity Assistant reports directly to the Digital Marketing Manager, and occasionally will report to the Global Publicity Manager

Supervision Exercised:

None

Qualifications & Skills: 

EDUCATION: High-school diploma or equivalent required. Bachelor's degree in marketing, communications, or a related field preferred

EXPERIENCE: Minimum 3 years of administrative, office, or related experience required.

SKILLS: Strong writing and editing experience 

PREFERRED:

  • Experience with marketing tools
  • Experience with Adobe Creative Cloud Suite
  • Familiar with Office 365
  • Strong organizational skills with attention to details
  • Strong communication skills: verbal, written, presentation
  • Ability to handle diverse projects and meet tight deadlines
  • Motivated, team player who enjoys working cross-functionally with global and virtual teams 


** To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

Apply Online

07/19/2019
 


Order Fulfillment Assistant

Position Overview:

  • Process department mail, enter orders into the fulfillment system database, generate daily fulfillment files – 60%
  • Enter bookstore/newsstand orders, payments, and returns – 10%
  • Provide basic customer service – 30%


Principal Duties and Responsibilities (Essential Functions**):

  • Open department mail and sort as appropriate
  • Process payments (checks, wire transfers, credit cards), insuring funds will be deposited correctly
  • Enter orders and invoices into fulfillment system watching for potential misuse or fraud
  • Balance each batch to verify payments were entered correctly
  • Review and process web orders daily
  • Balance and record daily credit card charges by journal
  • Return duplicate payments, foreign checks, unidentified checks, and checks we cannot accept
  • Process bounced checks which includes suspending the subscription and contacting the customer
  • Contact customers with questions about orders and payments, e.g. your credit card was declined, how should we apply this check etc.
  • Send receipts, gift letters, and order and price information
  • Enter subscriber address changes
  • Cancel subscriptions in fulfillment system at customer’s request
  • Process refund check requests through SAP which includes verifying the refund should be issued and mailing the refund check to the customer with explanation of refund
  • Review subscriptions which have been identified as potentially fraudulent or suspended, work with supervisor to determine appropriate action
  • Answer bookstore/newsstand/distributor inquiries, send order forms, promotional material, etc
  • Receive and apply bookstore and distributor payments
  • Process standing orders, create packing slips for each issue published, and send to vendor
  • Process returns and issue credits
  • Send monthly statements, contacting customers when payment is overdue
  • Maintain trade sales database and customer lists
  • Provide backup telephone support for Customer Service
  • Other duties as needed or required

Supervision Received:

The manager of the Journals and Digital Products Customer Service group provides daily supervision.

Supervision Exercised:

None.

Qualifications & Skills: 

Education: A high school degree or equivalent is required.  Some higher education preferred.

Experience: Minimum of two years in order entry and/or providing fulfillment support by telephone, fax, and email.
 
Skills:  Working knowledge of Windows, MS Word, Excel, Outlook or other email program, and Internet Explorer or other web browser.  Excellent interpersonal and oral and written communication skills.  Should be able to work both independently and in a team-oriented environment.  Must be organized, able to switch between tasks while maintaining focus, and able to work quickly and accurately under pressure.  

Deals with confidential information and/or issues using discretion and judgment.

Apply Online

07/05/2019

 


 

Bookstore Manager

BOOKSTORE MANAGERMIT Press Bookstore, to function as the senior member of the bookstore, with responsibility for leading a small, dynamic team of booksellers; providing exemplary customer service; sales and merchandising; overseeing all buying, accounting, and operations; and growing the business to specified targets in a fast-paced retail environment. Responsibilities include hiring, scheduling, supervising, and training staff; maintaining the sales floor; directly assisting customers; guiding the store’s marketing, social media efforts, and in-store merchandising; supervising events staff in coordinating an active events schedule; inventory curation and control; accounting and budgeting functions; monitoring/analyzing and reporting on sales data; maintaining and operating the Espresso Book Machine program; maintaining point-of-sale system, IT software updates, and operational functioning of the store; acting facility manager; and liaising with the MIT Press leadership and staff.  

The MIT Press Bookstore is a full-service bookstore offering trade and scholarly/academic titles across a range of fields and serves as a showroom to the publications of the MIT Press (MITP). 

Job Requirements

REQUIRED:  college degree; three years of bookstore or clearly relevant retail management experience; strong organizational, problem-solving, interpersonal, leadership, and customer service skills; ease with telephone, email, and in-person communication; and attention to detail.  Must be able to juggle multiple priorities despite frequent interruptions, work both independently and as a team player, handle confidential financial information and interpret store policies using discretion and judgment, and lift boxes weighing up to 40 lbs.  Familiarity with MIT and the Press’s publications and scholarly disciplines (e.g., computer science, neuroscience, linguistics, etc.) desirable, as is an active interest in scholarly/nonfiction publishing.  Proficiency with Excel, Word, InDesign, MailChimp, and Eventbrite preferred.  Job #17438-7

Frequent weekend and evening work will be required. 

05/18/19

Apply Online

 


The MIT Press welcomes applicants from diverse backgrounds. Candidates who have significant personal experience or engagement with low-income communities or communities that are underrepresented in scholarly publishing are strongly encouraged to apply.
 

Please apply for these positions with a cover letter, on the MIT Careers Site using the job cart portal.

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