ACQUISITIONS ADMINISTRATIVE ASSISTANT
ACQUISITIONS ADMINISTRATIVE ASSISTANT, MIT Press, to provide support to the associate acquisitions editor for STS (science, technology, and society), editorial director, and the Acquisitions Department. Assistance to the associate acquisitions editor (50%) will involve project management for the STS and regional publication lists across a range of project types (monographs, trade books, textbooks, and reference works); working with authors to prepare manuscripts and artwork for production; handling administrative functions, i.e., data entry, permissions, correspondence, and payments; managing the peer review process for new projects; conducting research on competing and comparable titles; preparing production estimates, P&L statements, and publishing plans; serving as liaison with other departments; and presenting projects at interdepartmental meetings. Will assist the editorial director (30%) with a variety of administrative functions, e.g., working with authors to prepare book- and chapter-level abstracts and keywords, creating and distributing reports, distributing monthly expense statements, updating departmental wiki, organizing and scheduling meetings/events, and gathering and formatting documents for distribution to the Editorial Board. Support for the Acquisitions Department (20%) will include assisting with accounting functions (submitting check requests for review honoraria and advances; requesting tax forms for authors and reviewers; handling payments, subvention invoices, and reimbursements), taking notes at publishing committee and editorial board meetings, and organizing author lunches and events.
This position offers a great opportunity to learn the book acquisitions process at a major university press.
REQUIRED: excellent organizational and communication skills, strong administrative computer skills (MS Word, FileMaker, Excel), and ability to coordinate and prioritize multiple projects/tasks. A bachelor’s degree and at least two years’ related work experience preferred, ideally in publishing. Job #12868-4
MARKETING MANAGER, MIT Press, to plan, formulate, and execute integrated marketing plans to drive sales and visibility for the print version of the journal Nautilus and use MIT Press marketing and sales resources to plan email marketing, digital and web marketing, content marketing, social media, sales distribution, advising, and exhibit tactics with the goals of generating revenue and increasing market share. Key areas of responsibility include crafting, managing, and implementing all marketing efforts; crafting an advertising sales plan to fill specific ad space requirements; working with the Press marketing director and journals marketing manager on marketing and sales goals; collaborating with Press marketing managers and Publicity and Sales departments to develop and optimize marketing campaigns for products; analyzing, distilling, and reporting on circulation, usage, and campaign effectiveness metrics; writing marketing copy and proofreading copy and web pages; attending conferences and regular editorial meetings at the magazine’s NY offices; and other duties as needed.
REQUIRED: bachelor’s degree; minimum of two years’ marketing for a magazine or journal; proficiency with Microsoft Outlook Calendar/Word/Excel, Skype, presentation software, MailChimp or another email distribution system, and website editing via WSYWYG editor and/or working HTML; fluency with all major social media platforms and reporting tools; demonstrated project and relationship management skills, including ability to relate successfully to a variety of people and form strong relationships with stakeholders; excellent presentation and oral and written communication skills, including ability to articulate ideas and issues clearly, concisely, and persuasively; and discretion and judgment when dealing with confidential information and/or issues. Seek well-organized and detail-oriented individual who demonstrates effective time management and follow-up skills. Job #12920-P
Will travel globally to attend conferences and regular editorial meetings at the magazine’s NY offices.
This is a two-year term position with an option to renew.
BOOKSELLER, MIT Press, to perform complex customer service, sales, merchandising, and clerical duties in a fast-paced retail environment. Responsibilities include responding to client inquiries on the sales floor, via telephone, and by email; providing direct sales assistance to customers regarding the books published by the Press and its publishing disciplines; processing sales via cash register; ordering, shipping, and receiving inventory; stocking and merchandising shelves; providing general clerical support; representing the bookstore at off-site events; and other duties as needed.
The MIT Press Bookstore (hours M-F, 9:00 A.M. - 7:00 P.M.; weekends, 12:00 - 6:00 P.M.) functions as a showroom for the MIT Press and provides a range of retail services to both the MIT community and the public-at-large, with a specific emphasis on scholarly and academic publishing.
REQUIRED: a high school diploma or its equivalent (post high school education strongly preferred); a minimum of one year of bookstore or related retail experience; experience working as part of a retail team in a fast-paced, customer service-oriented environment; strong interpersonal and customer service skills and ease with telephone, email, and in-person communication; and attention to detail. Must be able to work independently, juggle multiple priorities while working with frequent interruptions, handle confidential financial information and interpret store policies using discretion and judgment, and lift boxes weighing up to 30 lbs. Familiarity with Press’s publications and the Institute helpful, as is an active interest in scholarly or nonfiction publishing. A basic understanding of the Press’s scholarly disciplines (e.g., computer science, neuroscience, linguistics, etc.) would be useful. Proficiency with Excel and Word preferred. Job #12923-2
Must be flexible about scheduling and able to work evening and occasional weekend hours.
PUBLICITY ASSISTANT, MIT Press, to help promote exciting trade and scholarly publications. Will log, scan, file, and circulate all media reviews and other coverage of MIT Press titles; maintain a log of all media coverage and generate weekly and monthly reports on both major and minor review coverage; maintain media and author databases and send copies of published reviews to the author; fulfill review copy requests from journalists; handle all publicity filing and photocopying; assemble press kits; process publicity mailings; distribute in-house copies of new titles; manage department interns; post excerpts from book reviews on the MIT Press website; process bills for the department; and help promote MIT Press titles on various social media outlets, including writing blog posts and helping with other duties as necessary. Will also manage the awards program for all MIT Press and distributed titles, including maintaining the awards database; working with marketing, acquisitions editors, and authors on nomination suggestions; preparing application materials and fees; and circulating news of awards and recognition won.
This is an entry-level position in book publicity.
REQUIRED: excellent oral and written communication skills, basic computer competency, excellent organizational skills, attention to detail and the ability to coordinate and prioritize multiple task demands. Bachelor's degree preferred. Publishing experience a plus. Job #12815-4
TECHNICAL SPECIALIST, LaTeX AND SCRIPTING
To devise and implement procedures for production of LaTeX manuscripts, including copyediting and author review of edits; create LaTeX macros and template adaptation; and provide technical support to LaTeX authors and LaTeX support throughout manuscript editing, prepress preparation, production, and electronic book creation and publication. Responsibilities include supporting authors and in-house project managers with LaTeX typesetting and layout adjustments; troubleshooting author-created file problems; migrating, creating, and maintaining a library of custom LaTeX templates; modifying existing in-house or author files to conform to design specifications; applying improvements across a library of templates and macros; modifying existing LaTeX files to allow for electronic copyediting and author review of edits; training and assisting editors and authors with specified LaTeX editor such as BaKoMa and LyX; and writing and editing custom XSLT transformations for XML manuscript conversions. Will also typeset books from author-supplied files and troubleshoot artwork in all manuscripts as needed. Will work closely with project managers; the technology team; and freelancers, editors, authors, vendors, compositors, and printers.
REQUIRED: B.A./B.S.; comfort with both Macintosh and Windows environments; absolute fluency with LaTeX and a variety of LaTeX tools and packages; fluency with Adobe Acrobat and Photoshop, Microsoft Word and Excel, FTP clients, and other file management systems; minimum of two years’ electronic and print production/typesetting/publishing experience; and excellent organizational, electronic file management, and verbal and written communication skills. Experience with advanced LaTeX development (creation of macros and related TeX hacking) preferred, as is proficiency with XSLT and other text scripting and transformation languages. Job #12780-N